Create alerts

Create alert on the Stock Alerts page opens Create stock alerts. The page has three numbered sections, a summary and a Create alert button. One save can create many alerts: one for every variant and location you pick.

Steps

Under 1. Select items, click Select products and pick the variants to watch.
Under 2. Select locations, choose the locations.
Under 3. Configure alert, choose the email recipients, set the Stock threshold and pick the Notification channels.
Check the Summary, then click Create alert.

The sections below explain each step.

1. Select items

Select products opens the Select products window. Once you have picked some, the button reads Add products.

In the window:

Search by product name, SKU, vendor or tag.
Vendor: and Tag: chips filter by the vendors and tags of the products loaded so far.
Click a product to expand its variants. Tick single variants, or tick the product to take all its variants. The Variants column shows how many of a product’s variants you have picked, for example 2/5.
Each variant shows its SKU and Stock. This stock is the variant’s total across all locations, as Shopify shows it on the product page.
Products load 50 at a time as you scroll. Load all products loads the rest; Stop loading stops it.
Select all picks every variant of the products that match your search and filters. When not all products are loaded yet, it reads Select all (loads remaining) and loads them first. Once everything shown is picked, the button reads Deselect all.
The window shows up to 100 variants per product.
Confirm (N selected) adds the variants to the page.

The picked variants appear under Products, with their SKU. To take a variant off the list, click the remove button on its row. Opening the window again adds to the list; it never removes variants you already picked.

Select Assemblified items picks Assemblified materials, sub-assemblies and BOMs instead. It is available when the Assemblified connection is on. See Assemblified alerts.

2. Select locations

The page lists up to 50 of your Shopify locations.

One location: it is selected for you and marked Only location.
Several locations: tick All locations (N), or tick the locations you want. Each one you pick appears as a tag you can remove.

Alertified creates one alert for every variant at every location you pick. Three variants at two locations make six alerts, each watching its own location’s stock. All locations also creates one alert per location, not one alert for the total.

To set alerts for a location or variant the page doesn’t list, use Bulk import, which accepts any location and variant by its Shopify ID.

3. Configure alert

Recipients

Saved emails lists the addresses your store has used before, with the date each was last used. Tick the addresses this alert should go to. The addresses you used most recently are ticked for you. Ticked addresses also appear as tags you can remove.

To add a new address, click Add emails, type one or more addresses in Add to saved emails (separated by commas, spaces or semicolons) and click Save & select. The address is ticked for this alert and kept in your saved emails once you create the alert. You also manage saved emails in Settings → Emails; see Email notifications.

Every alert needs at least one email address, even when Email is not one of its channels.

Stock threshold

Stock threshold is the number of units at or below which the alert notifies. It starts at 5. Enter 0 or higher. With 0, the alert notifies when the location’s available stock reaches 0 or less.

All the alerts of one save get the same threshold. You can change each alert’s threshold afterwards; see Edit and delete alerts.

Notification channels

Notification channels shows Email and every channel you have connected in Settings. All of them are selected to start with. Click a channel to turn it off or on. At least one channel stays selected.

To use Telegram, Discord, Slack, Teams, a webhook or ntfy, connect it in Settings first. See Notification channels.

Duplicate warning

A variant can have only one alert per location. Once you have picked items and locations, the page can warn about combinations that already have an alert: N alerts already exist and will be skipped:, followed by up to five of them as “Variant @ Location” and …and N more.

Alertified never overwrites an existing alert. When you save, it skips every combination that already has one and creates the rest. To change an existing alert, edit it.

Summary and saving

The Summary box shows what the save will do:

Creating N new alerts
Products: the number of variants × the number of locations
Threshold
Notifications to: the email recipients
Channels

Create alert becomes clickable once you have picked at least one item, one location, one email address and one channel. Cancel goes back to the list without saving. One save can create up to 10,000 alerts.

After saving, you are back on the Stock Alerts page with a message such as Created 6 alerts. Skipped 2 duplicates.